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Volunteering at SV

New Volunteer System

Beginning August 2014, the San Ramon Valley Unified School District is implementing a new system for all adults who wish to volunteer on a school campus or drive/chaperone day and overnight field trips and athletic events. This new Volunteer Management System features a web-based software application that allows the District and all schools to better track and provide the appropriate level of clearance for school volunteers.  Please know that the District will NOT be asking parents to incur any of the costs associated with these clearance processes, and if you have already been fingerprinted for the purposes of volunteering in our schools, we will not ask you to do that again!

The new SRVUSD Volunteer Management System includes three (3) levels of volunteer clearance and tracking. During the online application process, you will be asked to choose the level or levels of clearance you will need based on your anticipated involvement. You may choose to select one, two or all three levels of clearance:

  • Level 1.    Classroom Aides and other on-campus school volunteers: This is the most basic level, and includes completion of the Volunteer Online Application, and a search of the Sex Offender Registry.

    *This level of clearance will allow you to act as a volunteer in classrooms, support campus activities and chaperone day field trips (as a non-driver).
  • Level 2.    Field Trip Drivers: At this level, the District will obtain a 10-year driving history and DMV “Pull Notification" ("Pull Notification" allows the District to be notified any time there is a reportable traffic violation or incident that is registered with the Department of Motor Vehicles). Also includes completion of the Volunteer Online Application, and a search of the Sex Offender Registry. 

    *This level of clearance will allow you to transport students as a driver for field trips, extra-curricular activities and athletic events. **Clearance for this level could take up to 14 days.
  • Level 3.    Overnight Chaperones:  We will be conducting background clearances on all Overnight Field Trip volunteer applicants. This is the most stringent level of clearance, and all volunteers who wish to chaperone on an overnight trip will be required to go through this process. It includes criminal background clearance through the FBI and Department of Justice. For additional requirements for chaperones who are also driving on a trip, see Level 2 above.
 *This level of clearance will allow you to act as a chaperone for overnight field trips and activities. **Clearance for this level could take approximately 30 days.
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How to check application status

To check the status of your application(s), log in at https://www.beamentor.org/login/default.asp

At the top left, you should see Select a Project. Click the drop down to check the status of each individual level of clearance you have requested.

If you have been cleared for that level, you will see All Requirements Completed in small green type under the heading Volunteer Clearance Requirement Status (if you are cleared, details are hidden by default; you can click to show details). See attached screen grab example - Field_Trip_Chaperone_Compl

  • If you have not yet been cleared, you will see Requirements Not Completed in small red type under the heading Volunteer Clearance Requirement Status. You may have already submitted information or you may still need to submit information. Click on the i icon to ensure you know what needs to be submitted (for Field Trip Driver, you need to both enter the required information and upload a copy of both your DL and Insurance). See attached screen grab example - Field_Trip_Driver_Inc
  • The attached examples are from my application process. The district is currently focused on clearing all Level 1 applicants first. Only after I cleared Level 1 could I submit Driv Lic and Insurance Info for Level 2. From a timing perspective, I submitted my original application on August 21. I've cleared Level 1, but not Level 2 as of yet. I've cleared part of Level 3 (overnight chaperone), but not the other part (overnight chaperone and driver).

If you have questions about applying, contact Christina Davis, Be A Mentor, Inc. at 510-342-7178 or at cdavis@beamentor.org

 

 

Video on how to upload your documents

For information on how to upload your documents CLICK HERE.

Sign up to volunteer at SV!

Click here to sign up to volunteer!